Everything your business needs,
in one platform
Seven fully integrated modules, purpose-built for GCC businesses. Click any module to explore its features in detail.
Procurement
Control every purchase from request to delivery
InventExa's procurement module gives you complete visibility and control over every purchase your organisation makes. From the moment a staff member raises a request to the final delivery confirmation, every step is tracked, approved, and auditable.
See it in action
Purchase Requisitions (PR)
- Staff submit requests for approval
- Multi-level approval workflows
- Budget checking against department limits
- PR to PO conversion in one click
- Full audit trail of all changes
Purchase Orders (PO)
- Auto-generate from approved PRs
- Send PO directly to supplier by email
- Track delivery status per line
- Partial receipt handling
- Amendment history and revision tracking
Supplier Management
- Supplier database with full profiles
- VAT number and CR number storage
- Payment terms per supplier
- Supplier performance scoring
- Commercial registration expiry alerts
RFQ & Negotiations
- Send RFQ to multiple suppliers
- Compare supplier quotations side by side
- Award to best price/terms
- Quotation validity tracking
- Attach supplier quote documents
Supplier Returns
- Raise return against original GRN
- Debit note auto-generation
- Credit recovery tracking
- Return reason documentation
Inventory Management
Real-time stock visibility across every location
Know exactly what you have, where it is, and what it's worth — at any moment. InventExa's inventory module handles everything from simple stock tracking to complex multi-warehouse operations with bin-level locators.
See it in action
Item Master
- Unlimited items with custom categorisation
- Multiple units of measure (UOM)
- Reorder point and reorder quantity
- Item type: Stocked, Non-Stocked, Service
- Item images and detailed descriptions
Stock Balances
- Real-time on-hand quantities
- Stock value (AVCO / FIFO / Standard cost)
- Per-warehouse and per-location balances
- Below-reorder alert flags
- Transaction history per item
Warehouse Management
- Multiple warehouses
- Zone → Aisle → Rack → Bin hierarchy
- Put-away and picking by location
- Inter-warehouse stock transfers
- Warehouse-level stock reporting
Stock Adjustments
- Adjustment requests with approval workflow
- Adjust In / Adjust Out / Opening Balance
- Adjustments posted to stock only on approval
- Full reason and notes documentation
- Adjustment reference numbering (ADJ00001)
Inventory Counts
- Physical count sheets by warehouse
- Blind counting (hide system qty)
- Variance calculation and review
- Count approval workflow
- Count history and trend reporting
Goods Receiving
Fast, accurate receipt with zero paper
Receiving goods accurately is critical to keeping stock counts right. InventExa's receiving module makes it fast, accurate, and fully traceable — whether your team uses a barcode scanner, a smartphone camera, or types manually.
See it in action
Goods Receipt Notes (GRN)
- Receive against Purchase Orders
- Partial receipt supported
- Over-receipt warning or block
- GRN labels for received stock
- Receive without PO option (configurable)
Barcode Scanning
- Hardware scanner support (scan + Enter)
- Camera scanning via phone or laptop
- Auto-jump to matching item line
- Auto-focus quantity field on scan
- Alerts for items not on the GRN
Landed Costs
- Allocate freight, customs, insurance to GRN
- Cost distribution by value, weight, or quantity
- Adjust item cost at receipt
- Landed cost approval workflow
Quality Control
- QC pass / QC fail per GRN line
- Quarantine stock pending QC
- QC notes and rejection reason
- Only approved items enter usable stock
Sales
From order to delivery, fully tracked
InventExa's sales module manages the complete order-to-cash cycle. Create and approve sales orders, pick and ship goods, raise AR invoices, and handle returns — all in one place.
See it in action
Sales Orders
- Create orders with customer credit limit checks
- Multi-line orders with pricing
- Sales order approval workflow
- Backorder and partial fulfilment handling
- SO to shipment conversion
Customer Management
- Full customer database
- Credit limit per customer
- Payment terms and currency
- Customer transaction history
- AR balance per customer
Shipments & Delivery
- Pick list generation from approved SO
- Shipment confirmation posts stock out
- Delivery note PDF printing
- Partial shipment tracking
- Shipment status tracking
Sales Returns
- Return against original shipment
- Credit note auto-generation
- Return to stock or scrap
- Return reason documentation
Finance
Full Module Coming SoonAP & AR live today — full GL module coming soon
Accounts Payable and Accounts Receivable are live now. The full General Ledger module — chart of accounts, journal entries, financial statements, and bank reconciliation — is under active development and coming soon.
See it in action
✅ Accounts Payable (Live)
- Supplier invoices matched to PO & GRN
- 3-way match: PO ↔ GRN ↔ Invoice
- Invoice approval workflow
- Payment scheduling and batch payments
- ISO 20022 / WPS payment file export
✅ Accounts Receivable (Live)
- AR invoices from confirmed shipments
- Outstanding balance per customer
- AR aging report (30/60/90+ days)
- Receipt and payment matching
- Credit note issuance
✅ VAT Compliance (Live)
- VAT on all procurement and sales documents
- Standard, zero-rated, and exempt lines
- VAT return report — Bahrain, UAE, Saudi
- ZATCA Phase 2 e-invoicing ready
🔜 General Ledger (Coming Soon)
- Chart of accounts with hierarchy
- Manual journal entries
- Automated postings from AP / AR / inventory
- Bank reconciliation
- Trial balance and balance sheet
🔜 Financial Statements (Coming Soon)
- Profit & Loss statement
- Balance sheet
- Cash flow statement
- Period-close workflow
- Multi-period comparison reports
🔜 Budget Management (Coming Soon)
- Annual budget by account and department
- Budget vs actual variance reporting
- Budget approval workflow
- Mid-year revision tracking
Costing
Full Module Coming SoonFull product and job costing — coming soon
A dedicated costing module that connects inventory, manufacturing, and finance into a single cost picture. Know exactly what every product costs — material, labour, overhead — and where variances occur.
See it in action
🔜 Inventory Costing Methods
- Average Cost (AVCO) per item
- FIFO (First-In First-Out)
- Standard cost with variance tracking
- Cost revaluation on landed costs
- Costing method per item category
🔜 Product Cost Roll-Up
- BOM cost roll-up: material + labour + overhead
- Multi-level BOM cost explosion
- What-if cost simulation
- Planned vs actual cost comparison
- Cost version management
🔜 Job Costing
- Cost per production order
- Material issued vs planned
- Labour time actual vs routing
- Overhead absorption per job
- Job cost variance report
🔜 Overhead Allocation
- Overhead rate setup by work centre
- Machine-hour and labour-hour absorption
- Fixed and variable overhead split
- Period overhead posting to jobs
🔜 Cost Variance Analysis
- Purchase price variance (PPV)
- Material usage variance
- Labour efficiency variance
- Overhead under/over absorption
- Variance drill-down to transaction level
🔜 Costing Reports
- Inventory valuation at cost
- Cost of goods sold (COGS) analysis
- Product profitability by item
- Margin analysis vs selling price
- Period cost summary
Manufacturing
Plan, produce, and track every production run
InventExa's manufacturing module connects your production floor to your inventory, procurement, and finance in one system. Define Bills of Materials, raise production orders, track work-in-progress, and record output — with full cost and waste visibility.
See it in action
Bill of Materials (BOM)
- Multi-level BOM with unlimited components
- By-product and co-product support
- BOM versioning with effective dates
- Component substitution rules
- BOM cost roll-up (material + labour + overhead)
Production Orders
- Create from sales order or manual planning
- Multi-stage production with routing steps
- Issue raw materials from stock on confirmation
- Partial completion reporting
- Production order approval workflow
Work Centres & Resources
- Define machines, labour, and work centres
- Capacity planning per work centre
- Scheduled vs actual time tracking
- Work centre downtime recording
- Resource utilisation reporting
Routings
- Step-by-step routing per finished product
- Setup time + run time per operation
- Link each step to a work centre
- Routing-based lead time calculation
- Alternate routing support
Shop Floor Management
- Real-time production progress tracking
- Operator task confirmations per step
- Quality check gates at defined steps
- Scrap and rework recording per operation
- Production variance (planned vs actual)
Waste & Yield Reports
- Scrap quantity and reason per production order
- Yield rate by product and work centre
- Material consumption variance
- Cost of scrap impact on job cost
- Trend analysis across production runs
Reports & Analytics
Data-driven decisions at every level
Real-time analytics across every module. From the executive dashboard to the VAT return, InventExa gives you the numbers you need — when you need them.
See it in action
Executive Dashboard
- Live KPIs: pending approvals, open POs, overdue invoices
- Sales and purchase trends
- Inventory value by warehouse
- AP aging and AR aging charts
- Top suppliers and customers by spend
Inventory Reports
- Stock balance by item and warehouse
- Low stock / reorder alerts
- Stock movements (all transaction types)
- Slow-moving and dead stock analysis
- Inventory valuation report
Procurement Reports
- Purchase orders by status and supplier
- Spend by supplier and category
- Open POs and overdue deliveries
- Price variance analysis
Financial Reports
- VAT return (Bahrain NBR / UAE FTA / Saudi ZATCA)
- Purchase vs Sales summary
- Inventory valuation
- AR aging by customer
- AP aging by supplier
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